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Cobot Coworking Software Review

Cobot software is a white-label coworking software that helps coworking spaces and office hubs run their daily tasks from a single intuitive interface. Its platform includes integrated administrative tools, such as number of coworking members, completed bookings and passes; financial solutions, such as acquired revenues and invoice creation, as well as customer support tools, such as help desk requests stats.

Since it is based on the white-label functionality, you can customize the software solution by rebranding it with your logo and choosing the applicable features for your coworking space.

Cobot began as an in-house tool for running one coworking space (co.up, in Berlin) without the need of keeping multiple spreadsheets for different operations. Cobot automated the manual record keeping, and today it serves over 100,000 coworkers dispersed across 90 countries. It works as a web-based cloud solution and is optimized for mobiles.

What are its main features?

Cobot’s main features include:

Activity Dashboard

  • Front desk management
  • New member sign-up
  • Assigning plans
  • Keeping track of all activities

Member Profiles

  • Check member data
  • Updating plans
  • Invoice preview
  • Bookings and time pass management

Plans Setup

  • Setting up hourly, daily, monthly and yearly plans
  • Include time passes, credits, and discounts

Billing and Payments

  • Automated payments and invoicing.

Booking Calendar

  • Check real-time availability
  • Book resources (conference rooms, lockers, etc)
  • Automatically calculate charges

External Bookings

  • Accept non-members for bookings

Member View

  • Profile updates
  • Make bookings
  • View and connect with others in the space.

WiFi and RFID Integration

  • Access control based on WiFi and swipe cards.

Spaces Mapping

  • Linking multiple locations.

Business Analytics

  • Understand user behavior and optimize your space.
Cobot Analytics
‍Cobot provides business analytics tools to analyze member behavior and optimize resources

Difference Between Other Tools

Cobot offers a free 1-month trial for up to 15 users and a flat fee, but, compared to alternative coworking software solutions, has less options for integrations, doesn’t provide 24/7 customer support, and has fewer advanced business analytics features. Nexudus and Wun (Happydesk) for example, provide around-the-clock support, and Wun has more business analytics options, and voice-on-demand feature. Office RD offers free training for its users for easier setup. Nexudus has over 100 integrations.

API & Integrations

Cobot’s API is a build-your-own platform tool that enables integration with dozens of specific integrations, including popular social networking, instant messaging, payment processing, and project management software solutions.

Key integrations include Kisi (door access control), Facebook, Zapier, Stripe, PayPal, Slack, Ezeep, MailChimp, Accounto, and Adyen.

Other integrations include:

  1. CRM Systems: Salesforce, Capsule, Hubspot, Highrise.
  2. Digital Document Signing: Docusign, Knack, Hellosign.
  3. Booking Reminders: Google Calendar, Direct Email.
  4. Event Management: Eventbrite, Meetup, Youcanbook.Me.
  5. Email Marketing: Gmail, Direct Email.
  6. Instant Messaging: Hipchat, Sms.
  7. Project Management: Trello, Podio, Smartsheet.
  8. Surveys: Survey Monkey, Survey Gizmo.
  9. Access Control: Kisi, Tapkey, Sensorberg, Salto

You can also choose from a list of add-ons, such as door access control, newsletters, and Google Calendar Sync, as well as Add Coworker profiles, Events Manager, and a Tip Jar. Add-ons are not included in the basic subscription and can cost extra. Cobot also supports OpenID Connect for increased integration flexibility, and a dedicated Enterprise client solution.


Subscription plans count only active members and come at the following prices (in euro):

  • $59/month for up to 15 members
  • $129 /month for up to 40 members
  • $229 /month for up to 85 members
  • $429 /month for up to 180 members
  • $899 /month for up to 425 members

Cobot offers one month of free membership. There is also an enterprise solution with customized features and additional priority support, custom hosting options, and an account manager.

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