Here are the Best Coworking Space Management Software in 2018

An overview of the best systems to manage shared workspaces.
Scroll down for our in-depth software reviews.

WUN Systems Review
optix review
OfficeR&D review
Nexudus review
Cobot review
Coworkify review
Essensys review
Are you interested in further insights beyond sotfware and apps for your space?

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The Best Coworking Space Management Software

An average space management software merely aids you in operations. A great software, on the other hand, takes workload off you and adds value to your members' experience. Choosing the right solution can be crucial to the success of your business and this is why on this page you’ll find the most popular space management software and apps. Our list includes: 

  • OfficeR&D
  • WUN
  • Coworkify
  • Essensys
  • Nexudus
  • Cobot
  • Optix

We are constantly expanding our reviews on such software, so be sure to check back!


OfficeR&D is a total workspace management solution which main purpose is allowing its users to maximize their earnings from the coworking spaces and offices. There are two pricing plans -- per member and per desk. Read on to know more about this software!

WUN Systems

WUN’s coworking software is an integral part of the company’s KUBE platform, which consists of a suite of tools used for shared workspaces management. It is an all-in-one solution for coworking space management.


Essensys is a customer relationship management platform for shared workspace on managing available space as a service. It covers all aspects of workspace lifecycles, from the level of an individual desk to business offices as units.


Coworkify shows the practical and simplistic Japanese approach with user-friendly design. Apart from the standard functions such as bookings, automated invoicing, membership management, Coworkify also provides high level of security with the best price deal.


Nexudus is a very scaleable and deep application. Almost any function can be customized and they also provide an API for custom integrations. Nexudus is great if you are looking for a lot of technical possibilities and many functions. Their white label approach will allow you to shape your members portal according to your brand and your specific needs.


Cobot is a Berlin based provider of Coworking software who probably have the highest integration rate with Adyen,, Gocardless, Payone, Paypal, Stripe, Veritrans Japan, Paylane, Cloudessa, KISI, Google, Slack, Zapier and many more. Their plan includes unlimited support, white label functionalities, invoicing, reporting and analytics and more.

Pricing is based on the number of members and something worth pointing out is that guest accesses and day passes will not count towards the overall number of users you’ll be charged for.


Optix is an outrageously beautiful platform that seems to satisfy every need of a growing space provider. The interfaces are straightforward, intuitive and beautiful and the member app allows for closer relationships with coworkers. Optix offers intergations with a variety of apps, including Google Calendar, Slack and ShareDesk.

Pricing starts at $199/month for a single location with up to 50 members.

How to choose the right software

There are 4 main criteria you can base your evaluation on:

  1. White-label functionalities
  2. Integrations with other apps
  3. Reporting and admin interface
  4. Pricing model and scalability

Your own custom solution

There is another option to choosing one of the CRM systems above, and it's building your own custom made solution. Any coworking space providers have so detailed needs that they can decide to build their own coworking management system. They call it “OS” for Operating System. That being said, before you decide to do that, make sure you have specific reasons why the above providers don’t work, you have enough resources to support and maintain your app throughout its lifecycle.

Kisi's integration with the mayor coworking apps

Are you using Kisi to control accesses to your space? If so, you should know that Kisi’s could dashboard offers integrations with Cobot, Nexudus, Office RND, Optix, KUBE by WUN, Croissant and many other apps! Take a look at the different integrations here and see how you can benefit from them.