8/21/2018

Visitor Management System For Coworking Spaces

Visitor management ensures that when a third person comes to your organization, they are greeted and monitored. Companies in the past typically use log books to keep track of their visitors while modern day companies often opt for advanced visitor management systems.

What is a Visitor Management System?

Modern visitor management systems provide complex, secure solutions that allow creating customized badges, pre-register visitors, set their user permissions, take photos, automatically notify employees of visitors, and much more. Thanks to a visitor management system you can build a positive image for your brand, ensure additional security and automate processes that would otherwise be time-consuming. Such systems prevent worker interruption, especially in offices with no permanent receptionists available, enhancing overall productivity.

Advantages and Disadvantages of Leading Visitor Management Systems

Let’s take a look at the top softwares in the market now and what it offers:

Envoy has proven to be a reliable paperless solution for managing clients. Its chief advantages include easiness of use and setup,  and a bunch of useful features including pre-registration, badge printing, e-mail notifications, unlimited number of guests, document signing and more customized options with a premium account. The downside of Envoy is that it’s only available on iPads. It has yet to launch its Android version some clients have made feedback that the software lacks a multiple hosts option.

Another top company is Proxyclick, chosen by big companies such as Audi, Airbnb, Acer, and PepsiCo.This software streamlines visitor management by allowing guests to check in, sign an NDA agreement and take a picture by themselves. This thoughtful app is available in 8 languages so you don't have to worry about foreign visitors having problems. With Proxyclick, there’s a free option with 44 features available. Similar to Envoy, the software is iPad compatible, however, there is no Android version available. 

SwipedOn is yet another trusted visitor management software that allows quick and efficient check-ins as well as accurate guests tracking services. Apart from its useful features such as badge printing, customization and instant notifications, the software is easy to set up and is more affordable compared to its similar counterparts. However, some clients have given feedback that there are not enough templates for badges that can help categorize contractors and visitors separately. It is also not compatible with android systems.

Who can benefit from this?

Any company, irrespective of its size and number of visitors can streamline their operations and enhance security by implementing visitor management softwares. It allows to track real-time visitors, differentiate between clients, delivery men, contractors, and check visitor history if required.

So if you value time, safety and security, streamline your company's visitor management to make your daily operations simpler.

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3. Benefits of Tagging Others

Social data also describes the interaction between social media users. While comments, likes, and shares are the most obvious forms of interaction on social media, tags are another form of communication between social media users. 

Tagging is one of the most effective tips for coworking on social media. When it comes to promoting your coworking space, tags do an amazing job at increasing your visibility. On Facebook, for instance, your post will have more reaches if you tag others:

Image credit: CENTRL Office

If you often organize events at your coworking space, you can tag the participants. If you have some special offers, tag someone who helps you promote them. Any tag conveys social data, as it transfers information from one user to another. It’s a great way to become more visible online and attract potential clients. 

In Conclusion

Like any other big data, social data has limitations, as not every social media user shares information. Nevertheless, social data is still very effective for marketing purposes, as it can help your coworking space become more recognizable. 

Using the above-mentioned social data techniques together will help you increase visibility, as they will help others find your coworking space more easily. In general, these techniques are aimed at targeting large numbers of people and help them easily navigate the space of social media to find the best coworking spaces. 

Platform

Location

Croissant

International

Included.co

International

Hubble

London

Coworker

International

Instant Offices

International

Pickspace

International

Share Desk

International

Happy Desk

International

DesksNear.me

International

DeskTime

International

Coworking London

London

Desk Pass

International

Copass

International

Coworking Wiki

International

Desk Surfing

International

Near Desk

US

Liquid Space

International

GoCoWo

International

Find Workspaces

US

Sneed

India

Ofixu

International

Meetings Booker

International

Qdesq

India

eWorky

International

Share your office

US

Spacelist

US and Canada

42 Floors

US

Office List

US and Canada

Coffices

International

Breather

US, Canada, Europe

Setting

Berlin

Key to Office

International

Peerspace

US and Europe

Bizly

US

Spacewhiz

India

Beewake

US and Europe

Awfis

India

Allofficecenters

Germany

Splacer

US

Lexc

International

Desk Camping

International

Worksnug

International

Seats 2 Meet

US

Coworking.Coffee

International

Commercial Cafe

US

Preferred Office Network

US

Heydesk

International

Office Freedom

International

Flexas

International

The Yard Coworking

Save your community manager 41 hours each week—learn how The Yard did it with cloud-based access control.

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