9/21/18

Best Conference Room Designs and Equipment

As you begin setting up a coworking space, or any other office, you need to make sure that your conference room is well-equipped to handle . The conference room design is essential, as members or employees will spend a great deal of time there, so you want it to promote productivity. You also want the room to give off a positive impression with the best conference room technology and comfortable furniture. Keep the following tips in mind when designing and equipping your conference room.

Include Security via Access Control

The conference room design should include the ability to control access to the space. This can be as simple as a lock on the door with the key held by a receptionist who lets people in when their reserved time arrives. You can also opt for a more tech-savvy access solution, such as an electronic lock that provides access via a mobile application for those with reservations.

Consider your client’s needs, including how they will use the space, when designing the conference room

Consider Client Needs When Choosing the Layout

There are many potential layouts for a conference room, including a large board table, a U-style table, and more. To figure out what works best for your space, think about how it will likely be used. If the conference room will only be used for presentations, then rows of seats and a podium will work. If there will be more interactive meetings, make sure everyone has workspace and can see each other. Always ensure there is enough space for people to walk around. The ideal layout will include furniture that is flexible and can be easily repositioned based on client needs.

Choose the Right Technology

Conference rooms should already have some of the basic equipment inside, and you want to include the best conference room technology. At the bare minimum, this should include an overhead projector, but you may also want to include a computer, so those who reserve the space can just bring a USB drive or disk. Figure out what other technology you should include, such as a printer, cables, speakers, speaker mounts, and remote controls. Also include some options that are less technological, such as a whiteboard and markers.

Carefully select the technology, such as projectors and screens, to include in your conference room

Provide Extra Amenities

During a meeting, clients and coworking space members will want to focus on the task at hand, so try to include some extra amenities that prevent the need to leave the room. One example would be a fridge with some water bottles and a small basket of snacks. Make it a point to always replenish these before a meeting. You may also want to include mini-cabinets, so guests can store belongings. Don’t forget a garbage can, either, and consider adding a few pads of paper and some pens.

Setting the Lighting

The lighting design of your conference room is also crucial, particularly if you set it up to allow for video conferencing. Some spaces make the mistake of choosing overpowering lighting. Instead, allow for natural lighting but include blinds on the windows. Try minimizing interior lighting or making it adjustable, and opt for bulbs that do not emit a great deal of heat.

Let natural light into your conference room

Example of Conference Rooms

To see how to apply these tips in the real world, take a look at Regus, one of the leaders in the coworking industry. It has several conference room designs, depending on the intended purpose. It offers security, high-speed internet, and a fully equipped space, so those who use the room do not have to bring extras.

Most Viewed

Modern Workspaces Today
Kait Hobson
Security in Shared Workspaces
Kait Hobson
[1/5] KPIs: Tours Completed
Ed Blunderfield
Where to List Your Space
Bernhard Mehl
Coworking Wiki / Directory
Bernhard Mehl

Guide to Coworking Space Management

Get this full guide in PDF format, plus other useful content from CoworkingResources. We're offering this guide as a free download. You will also be signed up to get content from our blog.

Download Guide
Kisi Download Guide

Get expert advice on setting up and scaling your space

Free access to our best guides, industry insights and more.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Setting Up