8/21/2018

Legal Aspects of Starting a Coworking Business

As the popularity of coworking spaces soars, opening a shared workspace might seem like a lucrative idea. With any business there are factors to consider—choosing a suitable location, planning an attractive layout and scheduling social events, to name a few. Legal aspects should not be overlooked and must be considered before opening a space. In this article, we’ll concentrate on the legal steps coworking owners must take, regardless of coworking space location.

Coworking spaces should have a nice layout to attract independent professionals, but legal matters are equally important.

1.       Create a set of internal policies

Every business benefits from a set of rules for employees. Coworking spaces are no exception. If you wish to create a positive work environment for people of different professions, think of the crucial factors that contribute to a space that boosts productivity and makes members happy. Some of the policies we suggest include noise, liability, security, visitor, pet and sexual harassment policies. You should also outline what happens in the event of a late payment and draft a code of conduct. Enforcing policies from the very beginning will spare you a lot of trouble in your daily operations.

2.       Choose a legal form for your business

Consider whether it makes sense for you to register a limited liability company or if you would rather opt for a sole-trader. Analyze your capital, risks, and liabilities and make the right decision about which legal form is the best for you. If you go for a limited liability company, draft a founders’ agreement that outlines potential situations founders can find themselves in and how those situations could be resolved.

3.       Take care of any necessary permits

Find out whether there are any local licenses you have to obtain to set up a coworking space.  Also, you might have to submit technical specifications and meet requirements related to fire protection, alarm systems, number of emergency exits, and accessibility.

In case you are building a coworking space from scratch or remodeling an existing space, you must get a respective permit.

Make sure to meet the requirements for the number of fire extinguishers and emergency exits.

4.       Register your business activity

While you might mention office-related matters and space renting as your primary activities, social events or educational workshops should not be omitted.

5.       Get business insurance

Getting an insurance policy for your business is important.  At the same time, you should emphasize in a coworking contract, or a set of policies, that freelancers need their own insurance and are required to have liability insurance for personal injury and property damage.

6.       Develop a contract

Coworking spaces offer services that are not limited to rental agreements; therefore, create an agreement that enlists all the services your place provides, elaborate on the renewal and termination terms, include a paragraph about the responsibilities of the parties, describe payment terms and methods, and dwell on confidentiality and insurance policy.

To sum it up, by taking care of the legal aspects outlined above, you ensure that your business operates in accordance with the law and makes for a safe shared space environment. You can also prevent many potential issues, which may otherwise surface in your daily operations.

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3. Benefits of Tagging Others

Social data also describes the interaction between social media users. While comments, likes, and shares are the most obvious forms of interaction on social media, tags are another form of communication between social media users. 

Tagging is one of the most effective tips for coworking on social media. When it comes to promoting your coworking space, tags do an amazing job at increasing your visibility. On Facebook, for instance, your post will have more reaches if you tag others:

Image credit: CENTRL Office

If you often organize events at your coworking space, you can tag the participants. If you have some special offers, tag someone who helps you promote them. Any tag conveys social data, as it transfers information from one user to another. It’s a great way to become more visible online and attract potential clients. 

In Conclusion

Like any other big data, social data has limitations, as not every social media user shares information. Nevertheless, social data is still very effective for marketing purposes, as it can help your coworking space become more recognizable. 

Using the above-mentioned social data techniques together will help you increase visibility, as they will help others find your coworking space more easily. In general, these techniques are aimed at targeting large numbers of people and help them easily navigate the space of social media to find the best coworking spaces. 

Platform

Location

Croissant

International

Included.co

International

Hubble

London

Coworker

International

Instant Offices

International

Pickspace

International

Share Desk

International

Happy Desk

International

DesksNear.me

International

DeskTime

International

Coworking London

London

Desk Pass

International

Copass

International

Coworking Wiki

International

Desk Surfing

International

Near Desk

US

Liquid Space

International

GoCoWo

International

Find Workspaces

US

Sneed

India

Ofixu

International

Meetings Booker

International

Qdesq

India

eWorky

International

Share your office

US

Spacelist

US and Canada

42 Floors

US

Office List

US and Canada

Coffices

International

Breather

US, Canada, Europe

Setting

Berlin

Key to Office

International

Peerspace

US and Europe

Bizly

US

Spacewhiz

India

Beewake

US and Europe

Awfis

India

Allofficecenters

Germany

Splacer

US

Lexc

International

Desk Camping

International

Worksnug

International

Seats 2 Meet

US

Coworking.Coffee

International

Commercial Cafe

US

Preferred Office Network

US

Heydesk

International

Office Freedom

International

Flexas

International

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